Observation Process

Whether you are a teacher or part of the school service personnel staff, such as a counselor or social worker, the evaluation process will be the same for every position.  To help you navigate through the evaluation process, a summary of the evaluation procedures is listed below.  This is meant to be a quick overview of the process; however, specific details of each phase of the process can be found within the District's Resource Guide.


Summary of Timelines for the Evaluation Process
 

Step:

Deadline:

Request for Reconsideration

August 26, 2016

Contact by Observer

August 22 – September 2, 2016

Evaluation Meeting

September 16, 2016

First Observation

Tenured teachers: November 28, 2016

Non-tenured teachers: October 21, 2016

Second Observation

Tenured teachers: January 30, 2017

Non-tenured teachers: December 23, 2016

Third Observation

Non-tenured teachers: January 30, 2017

Artifact Submission

January 30, 2017

Summative Conference

February 28, 2017

 
Components of the Observation Process
Those items shaded in gray are new procedures based upon feedback from teachers and observers. 
 

Component:

Process:

Evaluation Cycle

Year-long from September to February

Notification

First day of student attendance in the new school year

Observer will make contact (via email/in person) within first 10 days

Request for Reconsideration

In writing to the District Evaluation Committee building representative within 5 school days of notification

Evaluation Meeting

Before September mid-term

Between teacher and observer

Review evaluation process and tools, establish expectations, and determine evaluation start-date

Planning Conference

Held before every formal observation

Prior to conference, teacher is required to complete and turn in the Planning Conference Questionnaire and any artifacts, such as lesson plans

Required Observations

Conducted between September and the last Monday in January

Tenured teachers = 1 formal observation (teacher sets the date and picks the class); 1 informal observation (observer picks the class and period; gives one week notice)

·         First observation by the last Monday in November

·         Second observation by the last Monday in January 

Non-tenured teachers = 2 formal observations (teacher sets the date and picks the class); 1 informal observation (observer picks the class and period; gives 48 hour notice of the week during which the observation will take place)

·         First observation before end of Quarter 1

·         Second observation by the end of the first semester

·         Third observation by the last Monday in January

Length = minimum 45 minutes, a full period or a complete lesson

Reflection Conference

These steps will take affect after a formal observation occurs:

Within five (5) days after the observation, observer will return the un-coded, scripted notes to the teacher

Within ten (10) days after the observation, the teacher will complete and return the Reflection Conference Questionnaire

Within ten (10) days after the observation, the Observer will return the coded, scripted notes to the teacher

Within fifteen (15) days, a Reflection Conference will be held.

At this conference, the teacher and observer will review the evidence and artifacts to date; discuss strengths and recommendations for improvement and additional artifacts needed.

The observer will NOT complete the strengths, recommendations for improvement or the “sign-off” (last page of the formative evaluation document) page until after the reflection conference takes place.

Within twenty (20) days after the observation, the observer will complete the formative evaluation based on the conversation at the Reflection Conference and complete the “formative feedback sign-off” page.

The observer and teacher will meet to review formative evaluation and sign document.

If needed and mutually accepted and documented on the evaluation (under “other comments), time may be extended by five days.

If mutually agreed upon, this process can be condensed into 10 days.

These steps will take affect after an informal observation occurs:

Within five (5) days after the observation, observer will return the coded, scripted notes to the teacher.

Within ten (10) days after the observation, a Reflection Conference will be held.

At this conference, the teacher and observer will review the evidence and artifacts to date; discuss strengths and recommendations for improvement and additional artifacts needed.  Both the teacher and observer will complete the “formative feedback sign-off” page.

Optional Observations (Drop-ins)

Teacher or observer-driven

Announced or unannounced

No minimum or maximum time frame

Summative Conference

Conducted before March 1

Teacher should receive the summative evaluation 5 days before the actual summative conference

Review all evidence and artifacts and determine overall summative rating

Performance levels: Excellent, proficient, needs improvement or unsatisfactory

Artifacts

Provided by teacher and observer

All artifacts must have a label that includes: the component it falls under, a one to two sentence rationale and a date of occurrence.

Artifacts for Domains 1 -3 and Domain 4 components “a-c” must come from the current cycle (i.e. from your last evaluation forward)

Artifacts for Domain 4 components “d-f” can be older; however, they must be relevant to teacher’s current role and be dated

Artifacts are due BEFORE the summative conference or by the last Monday in January, whichever comes first.

Observers will only accept up to 6 artifacts per component.

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